2018 HDEAA AGM - May 16, 2018

2018 AGM Agenda

Click here for 2018 AGM Draft Minutes

Click here for 2018 AGM Agenda (pdf version)

HDEAA EAs Supporting EAs-The HDEAA Advantage-A Response to the Challenge

Benefit comparison OSSTF to EWAO

NOTICE of the 2018 HDEAA Annual General Meeting

Light refreshments will be served

May 16th, 2018
4:30pm – 7:30pm

Location: Queen Elizabeth Park Community and Cultural Centre

2302 Bridge Rd. Oakville, ON

Membership meetings are one of the highest levels of decision making.  Decisions are made by the attending members at a membership meeting. So, come out and have your voice heard! This is your chance to discuss, debate, and vote on motions that affect the direction of the organization.

You will be required to bring your Union ID card for sign in (please contact office@hdeaa.com if you do not have your Union card)

4:30pm Registration (All Members – Permanent & Supply)

4:45pm Welcome and Introduction

4:50pm HDEAA Presentation


5:15pm Call to Order

1) Adoption of Agenda

To approve the agenda as presented


2) Approval of minutes (2017 November 23rd Fall Financial minutes)

** Hard copies will not be available at the meeting** visit www.hdeaa.com Meetings menu for applicable document

To approve the 2017 November 23rd Fall Financial minutes


3) Elections Committee Report – W. Maltby

Introduction of the newly elected 2018/19 HDEAA Executive
1st VP Kezia Motluk – August 1/18-July 31/21
2nd VP Sandra McVeety August 1/18-July 31/20
Secretary Gillian Whittall – August 1/18-July 31/20
Director Jennifer Reid – August 1/18-July 31/20
President Judy Watson Dec 1st, 2017 – July 31st, 2019
1VP Kezia Motluk December 4th, 2017 – July 31st, 2018
2VP Sandra McVeety December 11th, 2016 – July 31st, 2018
Secretary Marilyn Irish August 1st, 2016 – July 31st, 2018
Treasurer Pearl Harris April 26th, 2018 – July 31st, 2019 (previously Director Aug 1/16-Apr 25/18)
Director Holly Davidson April 26th, 2018 – July 31st, 2019

To ratify the 2018/19 HDEAA Executive Slate




i.  Appointment of Auditor for 2018/19 operating year

Be it resolved that Taylor Leibow be appointed as the Auditor for the 2018/19 fiscal year

ii.  Compensation Committee Report – G. Whittall

iii.  Treasurer’s Report – S. McVeety

iv.  Presentation of draft projected HDEAA Budget for the 2018/19 operating year – J. Watson

To receive the draft projected HDEAA Budget for the 2018/19 operating year


5) Presentation of reports from the Executive & Committee Chairs

i. Joint Health & Safety Report – K. Motluk
ii. Health Safety and Wellness Committee – B. Carson
iii. PD Committee Report – P. Harris
iv. Social Engagement Committee – S. McVeety
v. Halton ECO Leadership Partners – K. Motluk
vi. Constitutional Committee Report – J. Van Dongen
vii. President’s Report – J. Watson

6) Q & A on Reports (10 minutes)


7) Presentation of HDEAA Vision Statement – J. Van Dongen

“A community of professional educators empowered, respected, and strengthened by oneness of purpose.”

MOTION           “To adopt the proposed Vision Statement for HDEAA.”


8) Closing Remarks – J. Watson President


9) Adjournment


Meeting will be conducted following Roberts Rules of Order 

Robert's Rules of Order Cheat Sheet 

Simplified Rules of Order

Principles of Parliamentary Procedure

1. The purpose of parliamentary procedure is to make it easier for people to work together effectively and to help groups accomplish their purposes. Rules of procedure should assist a meeting, not inhibit it. 

2. A meeting can deal with only one matter at a time. The various kinds of motions have therefore been assigned an order of precedence.

3. All members have equal rights, privileges and obligations. One of the chairperson's main responsibilities is to use the authority of the chair to ensure that all people attending a meeting are treated equally for example, not to permit a vocal few to dominate the debates.

4. A majority vote decides an issue. In any group, each member agrees to be governed by the vote of the majority. Parliamentary rules enable a meeting to determine the will of the majority of those attending a meeting.

5. The rights of the minority must be protected at all times. Although the ultimate decision rests with a majority, all members have such basic rights as the right to be heard and the right to oppose. The rights of all members majority and minority should be the concern of every member, for a person may be in a majority on one question, but in the minority on the next.

6. Every matter presented for decision should be discussed fully. The right of every member to speak on any issue is as important as each member’s right to vote. 

7. Every member has the right to understand the meaning of any question presented at a meeting, and to know what effect a decision will have. A member always has the right to request information on any motion he or she does not thoroughly understand. Moreover, all meetings must be characterized by fairness and by good faith. Parliamentary strategy is the art of using procedure legitimately to support or defeat a proposal.